3 Ways to Write an Email Worthy of a Response

When your boss or professor finally gets out of that meeting or sits their butt down on the couch after a long day, the last thing they want is a complicated, emotional and senior-thesis-length email popping up in their inbox.

To avoid being dragged straight to the trash icon, you might want to keep these 3 simple tips in mind:

TIP #1: Keep it clear and concise

These words may haunt you for all eternity, but they’re truer than fedoras always being a mistake. You might as well suck it up and let the words “clear and concise” become a part of your DNA.

When writing a professional email, you must have one goal in mind. Whether you’re wanting clarification on a homework assignment or giving notes for tomorrow’s meeting, you have to say so…fast.

If your boss doesn’t know what you want or have to say within the first paragraph of your email, hand in your resignation now.

To be clear and concise, you need to be brief. State the who-what-when-where-why-how as soon as possible. If you want a response at their “earliest convenience,” your correspondence should be convenient too. Mister CEO should be able to read your email in the time it takes to brush his teeth or make a copy while totally checking out his secretary Rebecca at the next desk over.

TIP #2: Stay away from sweet introductions

Your boss doesn’t care that you’re concerned about his puppy who had knee surgery last week because he fell off the couch while trying to steal his dad’s waffle. He isn’t going to write you back with the vet’s notes, diagnosis and treatment plan.

It’s best to say your hellos then dive right into the point of your email. While staying clear of long introductions, you might as well throw away your conclusion as well.

Your boss knows she’s going to see you at work tomorrow, even if she doesn’t really care either way. You don’t need to waste your time and energy writing about how excited you are to see her tomorrow and how many great things you’re going to accomplish together. Save that for — yes — tomorrow.

Furthermore, if people swear by hating small talk and discussing the weather, they hate email fluff even more. Sentences don’t need a “I was just wondering…” or “Considering the last time we spoke…” Take yourself out of your email and cut to the chase.

TIP #3: Avoid being too casual or too formal

You’re probably never going to write an email to the queen or homeless person living under a bridge.

You want you use the simplest words and decrease the amount of adjectives and super long words in your emails. Emails are the last place to show off your fancy vocabulary. Spit it out, and go on with your day.

All these tips really go hand-in-hand because they all have to do with being simple, clear and straightforward. You’re on your way to a promotion if you keep these few things in mind.

For more information about writing professional emails, please visit https://www.thebalancecareers.com/how-to-write-and-send-professional-email-messages-2061892 and https://www.city.ac.uk/__data/assets/pdf_file/0003/234354/Writing-Professional-Emails.pdf.

Grammar mistakes are so “last year”

In today’s word savvy, tech savvy, and just plain savvy world, there is no room for the written word to cause readers to cringe from spelling, grammatical, or punctuation errors in anything that is read. 

Grammarly can help even the most elementary writer with even the most heinous of errors, write error free. Grammarly is a tool that is as easy as paint-by-numbers. 

Transform elementary writing into eloquent writing through the use of this user-friendly tool that works as your own personal editor, fact checker, spell checker and overall idiot-proofer. 

The written word is both powerful and permanent. With the use of Grammarly, the words that are written will be clear, concise and correct. The need for self-checking and paranoia are removed, and a sense of relief and satisfaction replace them. 

Your emails, articles, blogs, novels and anything else you write for digital or print communication materials can start to read like gibberish when you’ve been working and writing all day long. That’s why, this week, Grammarly introduced a mechanism that can detect the tone in your work.

If you think you’re coming across as an omniscient wizard in your email, you may be wrong. Grammarly can tell you how your words sound to readers. The popular browser extension literally thinks of it all. It has your back!

From grammar to spelling, to punctuation, word choice, phrasing and now tone, Grammarly makes you appear as the boss, college student or employee that swallowed the dictionary and latest AP-Style textbook.

There are so many complications that plague our work weeks, such as company crises, malfunctioning copy machines from the Stone Age and know-it-all interns; so, don’t let writing be another complication.

Go on with your day and, instead, worry about your super cute new co-worker or what you’re going to make for dinner. Your grandparents may say the technology world has gotten out of hand, but Grammarly can even fix their mistakes with ease.

Grammarly will become your new best friend; so back off, Patricia. Leave some room for the latest AI-technology that blesses your relationship with writing and helps you land your dream job.